Filter Out Incomplete Profiles Using Visibility Rules
In this video, you’ll see how to set up visibility rules to control which job seeker profiles appear in the Professional Profile database.
Sometimes, job seekers may register with only basic information, such as their name or email, leaving the rest of their profile empty. Visibility Rules allow you to control which profiles are shown to employers, based on the information they’ve provided, like a summary, profile photo, or uploaded resume.
This keeps your profile database clean and encourages job seekers to complete their profiles.
To access this feature, navigate to Dashboard > Job Board Settings > Professional Profiles > Visibility Rules.
You can create one or more conditions that profiles must meet to appear in the database.
Click Add New Condition > choose any of your existing default or custom profiles fields and set the requirements such as:
Provided
Not Provided
Minimum Character Count (Works only on text-based fields)
Examples of conditions you can use are:
Available for work – Set this to “Is True” to only show job seekers who marked themselves as available for work.
Summary – Filter for profiles with a set a minimum number of characters to ensure details are filled in.
Resume – Set this to “Provided” so only profiles with an uploaded resume are shown.
If a profile does not meet all selected conditions, it will not be visible to employers in search results.
You can also display a custom message to job seekers whose profiles don’t meet the visibility requirements.
To do this:
Write a short, encouraging note in the Message for Hidden Accounts field.
Click Update to save.
This message will appear on their dashboard, prompting them to complete their profile in order to be included in the Professional Profiles database.
Once you add these conditions and update the rules, the system will automatically filter out profiles that don’t meet them. When you go back to Profiles, you’ll only see Job Seeker who pass the rules.
What Are Visibility Rules?
Sometimes, job seekers may register with only basic information, such as their name or email, leaving the rest of their profile empty. Visibility Rules allow you to control which profiles are shown to employers, based on the information they’ve provided, like a summary, profile photo, or uploaded resume.
This keeps your profile database clean and encourages job seekers to complete their profiles.
To access this feature, navigate to Dashboard > Job Board Settings > Professional Profiles > Visibility Rules.
How to Set Visibility Conditions
You can create one or more conditions that profiles must meet to appear in the database.
Click Add New Condition > choose any of your existing default or custom profiles fields and set the requirements such as:
Provided
Not Provided
Minimum Character Count (Works only on text-based fields)
Examples of conditions you can use are:
Available for work – Set this to “Is True” to only show job seekers who marked themselves as available for work.
Summary – Filter for profiles with a set a minimum number of characters to ensure details are filled in.
Resume – Set this to “Provided” so only profiles with an uploaded resume are shown.
If a profile does not meet all selected conditions, it will not be visible to employers in search results.
Add a Message to Job Seekers
You can also display a custom message to job seekers whose profiles don’t meet the visibility requirements.
To do this:
Write a short, encouraging note in the Message for Hidden Accounts field.
Click Update to save.
This message will appear on their dashboard, prompting them to complete their profile in order to be included in the Professional Profiles database.
Once you add these conditions and update the rules, the system will automatically filter out profiles that don’t meet them. When you go back to Profiles, you’ll only see Job Seeker who pass the rules.
Updated on: 20/05/2025
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